Taxation for psychologists with Vanessa Cantero

What you need to know to keep your appointment in order

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Talking about taxation isn't the most attractive part of our profession, but it's absolutely necessary if we want to work with peace of mind. For this reason, at Eholo we organized a very special training with tax expert Vanessa Cantero, who explained step by step everything a psychologist or psychologist should know to comply with their legal obligations without losing their minds.

If you couldn't attend the webinar, you can watch it in full on our YouTube channel: See full line-up with Vanessa Cantero

Here is a summary with the most important points.

It all starts with the 036 model

Vanessa insisted on something key: The 036 model is the basis of all your taxation. You must ensure that it is correctly completed and updated. Special attention to activity headings: if you do therapy, but you also rent offices, give training or sell courses, each activity must be reflected with its own epigraph.

Clinical therapy without VAT... But everything else?

One of the most common mistakes Vanessa clarified is thinking that everything we do as psychologists is exempt from VAT. Only clinical therapy for patients is, and also the regulated training.

Everything else —ebooks, recorded courses, memberships, talks, rentals, collaborations with brands— If it has VAT. And if you offer several services, you may have to apply the “pro rata” to properly deduct VAT from your expenses.

Whenever you bill for clinical therapy, add this caption:

Exempt transaction as provided in art. 20.One.3 of Law 37/1992 on VAT

Taxes that yes or yes you should consider

Vanessa broke down very clearly the models that every psychology professional should know:

• Model 130: If you don't work only with withholding, you must file it quarterly.
• Model 100: your annual income statement.
• Model 111 and 115: if you retain other professionals or pay rent.
• Models 303, 309 and 390: if you do activities with VAT.

In addition, he explained the important dates for filing quarterly taxes (April, July, October and January), as well as the income campaign.

What expenses you can deduct (and which not so much)

One of the most consulted points of the webinar was about deductible expenses. Vanessa was clear: if the expense is necessary to carry out your activity and you have an invoice in your name, you can deduct it. Some common examples:

• Civil liability insurance
• School Fee
• Canva, Zoom, Professional Email
• Hosting and web domain
• Training and books
• Management software
• Office and supply rental
• Exclusive phone for work

Los controversial expenses How diet, fuel or household supplies can be deducted as long as they are well justified and are reasonable in relation to your activity.

Do you charge for Bizum? Always state it

Yes, Bizum too. Vanessa stressed that all income must be invoiced, regardless of the means of payment. Bizum is fully traceable, and the Treasury may require explanations if you don't declare it.

What if a patient doesn't pay?

Can an unpaid bill be deleted? No. Vanessa explained that at least half a year must pass, have tried to formally collect (for example, through burofax) and register that amount as uncollectible. It is always best to do so with tax advice.

How to properly issue your invoices

Another frequently asked point: what should an invoice look like?

• To patients: with an exempt operation legend and all the complete data.
• To other professionals: with VAT and 15% withholding (or 7% if you are in your early years).
• You can't make global invoices for days or months: each session must be recorded.
• If there is an error, it is issued amending invoice, is not deleted.

Thanks to Vanessa Cantero, this training clarified many questions that we have as mental health professionals. At Eholo we want you to be accompanied also in administrative matters, because a consultation in order is a consultation that allows you to dedicate yourself to what is important: your patients.

Don't forget to see the full line-up:

Taxation in psychology, by Vanessa Cantero

Do you have more questions about your tax situation? Write to us or leave your question in comments. We're here to help!

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